Institutional Research & Effectiveness

Data Definitions - O

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OFF-CAMPUS (FINANCIAL AID DEFINITION)
CDS

Students who do not meet self-supporting criteria and do not live with parents.

OFF-CAMPUS CENTERS (EXTENSION CENTERS)
IPEDS

Sites outside the confines of the parent institution where courses are offered that are part of an organized program at the parent institution. The sites are not considered to be temporary but may be rented or made available to the institution at no cost by another institution or an organization, agency, or firm.

OFF-CAMPUS FACILITY
IPEDS

A teaching facility located some distance away from the educational institution which operates it.

OFF-CAMPUS HOUSING
IPEDS

Any housing facility that is occupied by students but is not owned or controlled by the educational institution.

OFFICIAL CHURCH MISSION
IPEDS

An official church mission is one that is established by the church of which the individual is a member and that results in the individual being unable to attend a postsecondary institution during the period of the mission.

OFFICIAL FALL REPORTING DATE
IPEDS

The date (in the fall) on which an institution must report fall enrollment data to either the state, its board of trustees or governing board, or some other external governing body.

ON-CAMPUS (FINANCIAL AID DEFINITION)
CDS

Students who do not meet the self-supporting criteria and live in residence halls.

ON-CAMPUS DAY CARE 
CDS

Licensed day care for students' children (usually age 3 and up); usually for a fee.

ON-CAMPUS HOUSING
IPEDS

Any residence halls owned or controlled by an institution within the same reasonably contiguous geographic area and used by the institution in direct support of or in a manner related to, the institution's educational purposes.

OPE ID
 IPEDS

Identification number used by the U.S. Department of Education's Office of Postsecondary Education (OPE) to identify schools that have Program Participation Agreements (PPA) so that its students are eligible to participate in Federal Student Financial Assistance programs under Title IV regulations. This is a 6-digit number followed by a 2-digit suffix used to identify branches, additional locations, and other entities that are part of the eligible institution.

OPERATING
IPEDS

​GASB requires that revenues and expenses be separated between operating and nonoperating. Operating revenues and expenses result from providing goods and services. Operating transactions are incurred in the course of the operating activities of the institution.

OPERATION AND MAINTENANCE OF PLANT (EXPENSES -- FASB AND GASB ALIGNED FORM REPORTERS)
IPEDS

A functional expense category that includes expenses for operations established to provide service and maintenance related to campus grounds and facilities used for educational and general purposes. Specific expenses include utilities, fire protection, property insurance, and similar items. This function does include amounts charged to auxiliary enterprises, hospitals, and independent operations. Also includes information technology expenses related to operation and maintenance of plant activities if the institution separately budgets and expenses information technology resources (otherwise these expenses are included in institutional support). Institutions may, as an option, distribute depreciation expense to this function. FASB institutions do not use this function. Instead these expenses are charged to or allocated to other functions.

OTHER ADMINISTRATIVE
IPEDS

Persons whose assignments require management of the institution, or a customarily recognized department or subdivision thereof, but who are subordinate to employees classified as executive and managerial. Assignments require the performance of work directly related to management policies or general business operations of the institution, department or subdivision. Assignments in this category customarily and regularly require the incumbent to exercise discretion and independent judgment. Included in this category are all employees holding titles such as assistant, associate vice presidents (if no direction of others is required); assistant, associate deans (if no direction of others is required); assistant or associate directors; assistant or associate department head, if their principal activity is administrative; assistant or associate managers (including first-line managers of service, production and sales workers who spend more than 80% of their time performing supervisory activities). Term used in the 2001-02 Employees by Assigned Position (EAP) component only.

OTHER AREAS
IPEDS

Includes American Samoa, the Federated States of Micronesia, Guam, the Marshall Islands, the Northern Mariana Islands, Palau, Puerto Rico, and the Virgin Islands.

OTHER DEGREE-SEEKING SUBCOHORT
IPEDS

A subset of students belonging to a GRS cohort who were seeking a degree or certificate other than bachelor's degree upon entry.

OTHER EXPENSES (COSTS)
CDS/IPEDS

The amount of money (estimated by the financial aid office) needed by a student to cover expenses such as laundry, transportation, and entertainment.
NOTE: For the purpose of providing pricing data, room and board and tuition and fees are not included here.

OTHER FEDERAL GRANTS
IPEDS

Federal monies awarded to the institution under federal government student aid programs, such as Supplemental Educational Opportunity Grants (SEOG), DHHS training grants (aid portion only), State Student Incentive Grants (SSIG), and other federal student aid programs. Pell grants are not included in this classification. Note: if the federal government selects the student recipients and simply transmits the funds to the institution for disbursement to the student, the amounts are not considered as revenues and subsequently there are no discounts & allowances or scholarships and fellowships expenses. If the funds are made available to the institution for selection of student recipients, then the amounts received are considered as nonoperating revenues and subsequently as discounts & allowances or scholarships and fellowships expenses.

OTHER INSURANCE PLAN (CAFETERIA PLAN)
IPEDS

A benefit plan that allows an employee the option of selecting a combination of health care and insurance benefits (e.g. hospital, medical, surgical, dental care, and group life insurance).

OTHER PROFESSIONAL (SUPPORT/SERVICE) 
IPEDS

A primary function or occupational activity category used to classify persons employed for the primary purpose of performing academic support, student service, and institutional support, whose assignments would require either a baccalaureate degree or higher or experience of such kind and amount as to provide a comparable background. Included in this category are all employees holding titles such as business operations specialists; buyers and purchasing agents; human resources, training, and labor relations specialists; management analysts; meeting and convention planners; miscellaneous business operations specialists; financial specialists; accountants and auditors; budget analysts; financial analysts and advisors; financial examiners; loan counselors and officers; computer specialists; computer and information scientists, research; computer programmers; computer software engineers; computer support specialists; computer systems analysts; database administrators; network and computer systems administrators; network systems and data communication analysts; counselors, social workers, and other community and social service specialists; counselors; social workers; health educators; clergy; directors, religious activities and education; lawyers; librarians, curators, and archivists; museum technicians and conservators; librarians; artists and related workers; designers; athletes, coaches, umpires; dancers and choreographers; music directors and composers; chiropractors; dentists; dietitians and nutritionists; optometrists; pharmacists; physicians and surgeons; podiatrists; registered nurses; therapists; and veterinarians.

OTHER SEPARATE HEALTH PROFESSION SCHOOLS (CARNEGIE)
IPEDS

An institutional classification developed by the Andrew W. Carnegie Foundation for the Advancement of Teaching. Other Separate Health Professional Schools award most of their degrees in such fields as chiropractic, nursing, pharmacy, or podiatry.

OTHER SOURCES (REVENUES)
IPEDS

Other sources of revenues not covered elsewhere in the collection of IPEDS Finance data from schools reporting under the pre GASB 34/35 Standards. Examples are interest income and gains (net of losses) from investments of unrestricted current funds, miscellaneous rentals and sales, expired term endowments, and terminated annuity or life income agreements, if not material. Also includes revenues resulting from the sales and services of internal service departments to persons or agencies external to the institution (e.g., the sale of computer time).

OTHER SPECIALIZED INSTITUTIONS (CARNEGIE) 
IPEDS

An institutional classification developed by the Andrew W. Carnegie Foundation for the Advancement of Teaching. Other Specialized Institutions include graduate centers, maritime academies, military institutes, and institutions that do not fit any other classification category, but award a majority of degrees in a specialized area not separately identified.

OTHER SPECIFIC CHANGES IN NET ASSETS
IPEDS

Changes that occur infrequently rather than on a regular basis, but still affect the net assets of the institution. Included in this category are: actuarial gain or (loss) on split interest agreements; gain or (loss) on sale of plant assets; other gain or (loss); discontinued operations; extraordinary gain or (loss); and cumulative effect of change(s) in accounting principle.

OTHER THAN 9/10-MONTH AND 11/12-MONTH SALARY CONTRACTS/TEACHING PERIODS
IPEDS

The contracted teaching period for faculty employed other than for 2 semesters, 3 quarters, 2 trimesters, 2 4-month sessions, or 11-12 months, but still considered full-time employees (as defined by the institution)

OUT-OF-STATE CENTERS
IPEDS

Sites where courses or programs are offered that are in a state different from the state of the main campus.

OUT-OF-STATE STUDENT 
IPEDS

A student who is not a legal resident of the state in which he/she attends school.

OUT-OF-STATE TUITION
IPEDS/ CDS

The tuition charged by institutions to those students who do not meet the institution's or state's residency requirements.