Institutional Research & Effectiveness

Data Definitions - C

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CAFETERIA PLAN
IPEDS

An insurance plan that gives an employee the option of selecting a combination of health care and insurance benefits (e.g. hospital, medical, surgical, dental care, and group life insurance).

CALCULATED VALUE (CV)
IPEDS

Calculated value (CV) is used to designate fields that are generated (or calculated) based on data provided on other lines within the same part of a survey component. For example, a "balance" line or "other (detail)" line will be calculated as the difference between the total line and the sum of the remaining detail.

CALCULATION OF FTE STUDENTS (USING FALL STUDENT HEADCOUNTS)
IPEDS

The number of FTE students is calculated based on fall student headcounts as reported by the institution on the IPEDS Enrollment (EF) component (Part A). The full-time equivalent (headcount) of the institution's part-time enrollment is estimated by multiplying specified factors times the part-time headcount. These are then added to the full-time enrollment headcounts to obtain an FTE for all students enrolled in the fall. This formula is used to produce an FTE that is used annually in the Digest of Education Statistics.

CALCULATION OF FTE STUDENTS (USING INSTRUCTIONAL ACTIVITY)
IPEDS

The number of FTE students is calculated based on the credit and/or contact hours reported by the institution on the IPEDS 12-month enrollment (E12) component and the institution's calendar system, as reported on the Institutional Characteristics (IC) component. The following table indicates the level of instructional activity used to convert the credit and/or contact hours reported to an indicator of full-time equivalents (FTE students):
Semester/trimester/4-1-4 plan/other calendar system
Enrollment level (one FTE over 3-month period)
Undergraduate 30 credit hours 900 contact hours
Graduate 24 credit hours
For institutions with continuous enrollment programs, FTE is determined by dividing the number of contact hours attempted by 900.
The total 12-month FTE is generated by summing the estimated or reported undergraduate FTE, the estimated or reported graduate FTE and the estimated First-professional FTE (if applicable).

CALENDAR SYSTEM
IPEDS/ CDS

The method by which an institution structures most of its courses for the academic year.

CAMPUS MINISTRY
CDS

Religious student organizations (denominational or nondenominational) devoted to fostering religious life on college campuses. May also refer to Campus Crusade for Christ, an interdenominational Christian organization.

CAPITAL APPROPRIATIONS
IPEDS

Non-operating revenues appropriated to a GASB institution by a government with the requirement that the funds be used primarily to acquire, construct, or improve capital assets, including buildings, land, equipment, and similar capital assets.

CAPITAL ASSETS
IPEDS

Tangible or intangible assets that are capitalized under an institution's capitalization policy; some of these assets are subject to depreciation and some are not. These assets consist of land and land improvements, buildings, building improvements, machinery, equipment, infrastructure, and all other assets that are used in operations and that have initial useful lives extending beyond one year. Capital assets also include collections of works of art and historical treasure and library collections; however under certain conditions such collections may not be capitalized. They also include property acquired under capital leases and intangible assets such as patents, copyrights, trademarks, goodwill, and software. Excluded are assets that are part of endowment funds or other capital fund investments in real estate.

CAPITAL GRANTS AND GIFTS
IPEDS

Revenues of a GASB institution, other than capital appropriations, where a funding source external to the institution specifies that they be used primarily to acquire, construct, or improve capital assets. Includes gifts designated for a capital project.
NOTE: As with capital appropriations, the grant or gift must be primarily to acquire capital assets and, if so, all the revenues would be included in this classification even if nominal amounts were expended for other than capital assets. Thus a sponsored project that is funded primarily for operating expenses but includes funding for capital assets essential to the project would be grants and contracts - operating revenues. If a grant or gift includes material amounts for both capital assets and other purposes, the revenues should be split between appropriate revenue categories.

CAPITAL LEASES
IPEDS

Capital assets acquired under lease arrangement, as provided in FASB Statement No. 13 (applicable to both FASB and GASB institutions). These are leases where the institution in substance acquires the capital asset or the right to use it for most or all of its economic life through a lease arrangement. FASB standards require institutions to recognize such assets in their financial statements and also to recognize the lease payment obligations as liabilities. The lease is basically considered a form of financing used to acquire the capital asset.

CAPITAL OUTLAY
IPEDS

The cost of acquiring plant assets, adding to plant assets, and adding utility to plant assets for more than one accounting period.

CAPITALIZE
IPEDS

To place in service as a long-term asset. These assets are expected to be used by the institution for a period in excess of one year (e.g., land, buildings or patents).

CAREER AND PLACEMENT SERVICES
CDS

A range of services, including (often) the following: coordination of visits of employers to campus; aptitude and vocational testing; interest inventories, personal counseling; help in resume writing, interviewing, launching the job search; listings for those students desiring employment and those seeking permanent positions; establishment of a permanent reference folder; career resource materials.

CARL D. PERKINS VOCATIONAL AND TECHNICAL EDUCATION ACT
IPEDS

The Carl D. Perkins Vocational and Technical Education Act of 1998 (P.L. 105-332) was signed into law on October 31, 1998 and became effective on July 1, 1999. Its purpose is to improve vocational and technical education programs . The primary focus is to develop challenging academic standards and promote the development of activities that integrate academic and vocational and technical instruction. The Act also outlines various opportunities for states and local areas to integrate vocational education and workforce investment systems. However, new and strict barriers are placed on linkages between vocational education and School-to-Work programs.

CARNEGIE CLASSIFICATION
IPEDS

An institutional classification coding structure developed by the Andrew W. Carnegie Foundation for the Advancement of Teaching. The 2000 Carnegie Classification categorizes selected institutions as:
Doctoral/Research Universities Extensive
Doctoral/Research Universities-Intensive
Master's Colleges and Universities I
Master's Colleges and Universities II
Baccalaureate Colleges:Liberal Arts
Baccalaureate Colleges: General
Baccalaureate/Associate's Colleges
Associate's Colleges
Specialized Institutions:
Theological seminaries and other specialized faith-related institutions
Medical schools and medical centers
Other separate health profession schools
Schools of engineering and technology
Schools of business and management
Schools of art, music, and design
Schools of law
Teachers colleges
Other specialized institutions
Tribal Colleges and Universities

CARNEGIE UNITS
CDS

One year of study or the equivalent in a secondary school subject.

CASUAL EMPLOYEES
IPEDS

Persons who are hired to work during peak times such as those that help at registration time or those that work in the bookstore for a day or two at the start of a session.

CERTIFICATE
IPEDS

A formal award certifying the satisfactory completion of a postsecondary education program.

CHANGE IN NET ASSETS
IPEDS

A term used to describe the net amount of revenues, expenses, gains, and losses for the reporting period. This appears on the Statement of Revenues, Expenses, and Changes in Net Assets for GASB organizations and on the Statement of Activities for FASB organizations.

CHIEF ADMINISTRATOR
IPEDS

The principal administrative official, or chief executive officer, responsible for the direction of all affairs and operations of a postsecondary education institution, or that component of an organization that conducts postsecondary education, but who may report to a governing board.

CIP CODE
IPEDS

A six-digit code in the form xx.xxxx that identifies instructional program specialties within educational institutions.

CLASS RANK
CDS

The relative numerical position of a student in his or her graduating class, calculated by the high school on the basis of grade-point average, whether weighted or unweighted.

CLASSIFICATION OF INSTRUCTIONAL PROGRAMS (CIP)
IPEDS

A taxonomic coding scheme for secondary and postsecondary instructional programs. It is intended to facilitate the organization, collection, and reporting of program data using classifications that capture the majority of reportable data. The CIP is the accepted federal government statistical standard on instructional program classifications and is used in a variety of education information surveys and databases.

CLERICAL AND SECRETARIAL
IPEDS

A primary function or occupational activity category used to classify persons whose assignments typically are associated with clerical activities or are specifically of a secretarial nature. Includes personnel who are responsible for internal and external communications, recording and retrieval of data (other than computer programmer) and/or information and other paperwork required in an office. Also includes such occupational titles such as switchboard operators, including answering service; telephone operators; bill and account collectors; billing and posting clerks and machine operators; bookkeeping, accounting, and auditing clerks; payroll and timekeeping clerks; procurement clerks; file clerks; clerical library assistants; human resources assistants, except payroll and timekeeping; shipping, receiving, and traffic clerks; secretaries and administrative assistants; computer operators; data entry and information processing workers; desktop publishers; mail clerks and mail machine operators (except postal service); office clerks (general); office machine operators (except computer); and proofreaders and copy markers.

CLOCK HOUR
IPEDS

A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as contact hour.

COHORT
IPEDS

A specific group of students established for tracking purposes.

COLLECTION YEAR
IPEDS

The academic year in which IPEDS data were collected. Most Institutional Characteristics, Salaries, Fall Staff, Fall Enrollment, and Employees by Assigned Position data are collected for the current year; Completions, 12-Month Enrollment, Student Financial Aid, and Finance data collections cover the prior year.

COLLEGE NAVIGATOR
IPEDS

A web tool accessed through http://nces.ed.gov/collegenavigator that provides selected IPEDS data to assist students, parents, high school counselors, and others obtain information about nearly 7,000 postsecondary institutions in the United States and other areas. It offers a wide range of information including programs offered, retention and graduation rates, aid available, campus safety, accreditation, and estimated student expenses. NOTE: Replaces the College Opportunities Online Locator (IPEDS COOL).

COLLEGE WORK-STUDY PROGRAM (CWS)
IPEDS

(Higher Education Act of 1965, as amended, Title IV, Part C; Public Laws 89-329, 92-318, 94-482, et al; 42 USC 2751-2756b.). CWS provides part-time employment to eligible postsecondary students to help meet educational expenses. The program provides grants to institutions for partial reimbursement of wages paid to students.

COLLEGE-PREPARATORY PROGRAM 
CDS

Courses in academic subjects (English, history and social studies, foreign languages, mathematics, science, and the arts) that stress preparation for college or university study.

COMMON APPLICATION
CDS

The standard application form distributed by the National Association of Secondary School Principals for a large number of private colleges who are members of the Common Application Group.

COMMON DATA SET
WIKIPEDIA

It's a product of the Common Data Set Initiative, "a collaborative effort among data providers in the higher education community and publishers as represented by the College Board, Peterson's, and U.S. News & World Report." The stated goal is to provide accurate and timely data to students and their families while decreasing the workload of administrators. In producing their popular publications and rankings, these publishers "ask the same core questions" of institutions using the Common Data Set to define those questions and their responses. These data are also used in public accountability efforts such as the Voluntary System of Accountability's College Portrait.

COMMUNITY SERVICE PROGRAM
CDS

Referral center for students wishing to perform volunteer work in the community or participate in volunteer activities coordinated by academic departments.

COMMUTER
CDS

A student who lives off campus in housing that is not owned by, operated by, or affiliated with the college. This category includes students who commute from home and students who have moved to the area to attend college.

COMPARISON GROUP IPEDS

COMPARISON GROUP
IPEDS

The group of peer institutions used for comparison purposes within the IPEDS Peer Analysis System (PAS). Comparison groups may be identified by the analyst by name or UnitID, they may be built by using characteristics (variables) from the IPEDS data, or they may be automatically generated by the system. Also referred to as a peer group.

COMPLETER
IPEDS

A student who receives a degree, diploma, certificate, or other formal award. In order to be considered a completer, the degree/award must actually be conferred.

COMPLETERS WITHIN 150% OF NORMAL TIME
IPEDS

Students who completed their program within 150% of the normal (or expected) time for completion.
See Normal Time (e.g. 6 years for a bachelor's degree).

COMPLETIONS (C)
 IPEDS

This annual component of IPEDS collects number of degrees and other formal awards (certificates) conferred. These data are reported by level (associate's, bachelor's, master's, doctor's, and first-professional), as well as by length of program for some. Both are reported by race/ethnicity and gender of recipient, and the field of study, using the Classification of Instructional Programs (CIP) code. Institutions report all degrees and other awards conferred during an entire academic year, from July 1 of one calendar year through June 30 of the following year. Completions data by race/ethnicity at the 2-digit CIP level became an annual collection in 1990; since the 1995 collection, race/ethnicity is collected at the 6-digit CIP level. In 2001, IPEDS began collecting completers of double majors by level, 6-digit CIP code, and by race/ethnicity and gender of recipient.

COMPONENT UNIT
IPEDS

This term applies to GASB institutions only. A component unit is a legally separate organization for which the governing board and/or management of the primary institution is financially accountable. It can be another organization for which the nature and significance of its relationship with a primary institution is such that exclusion would cause the primary institution's financial statements to be misleading or incomplete.
NOTE: Component units are required to be reported in the financial statements of the primary institution, either discretely presented or by blending, effective with fiscal years beginning after June 15, 2003.

CONSTRUCTION IN PROGRESS
IPEDS

Capital assets under construction or development that have not yet been placed into service, such as a building or parking lot. Capital assets are not subject to depreciation while in a construction in progress status.

CONTACT HOUR
IPEDS/ CDS

A unit of measure that represents an hour of scheduled instruction given to students. Also referred to as clock hour.

CONTACT HOUR ACTIVITY
 IPEDS

The provision of coursework to students which can be measured in terms of contact or clock hours .

CONTINUING PROFESSIONAL EDUCATION
IPEDS

Programs and courses designed specifically for individuals who have completed a degree in a professional field (such as law, medicine, dentistry, education, or social work) to obtain additional training in their particular field of study.

CONTRIBUTIONS FROM AFFILIATED ENTITIES
IPEDS

Revenues from non-consolidated affiliated entities, such as fund raising foundations, booster clubs, other institutionally-related foundations, and similar organizations created to support the institution or organizational units of the institution. General purpose financial statements for FASB institutions include a separate line for these revenues; GASB institutions classify such revenues as gifts.

CONTROL (OF INSTITUTION)
IPEDS

A classification of whether an institution is operated by publicly elected or appointed officials (public control) or by privately elected or appointed officials and derives its major source of funds from private sources (private control).

COOKIE
IPEDS

A message given to a Web browser by a Web server. The browser stores the message in a text file. The message is then sent back to the server each time the browser requests a page from the server.

COOPERATIVE (WORK-STUDY) PROGRAM
IPEDS

A program that provides for alternate class attendance and employment in business, industry, or government.

COOPERATIVE EDUCATION PROGRAM
CDS

A program that provides for alternate class attendance and employment in business, industry, or government.

COOPERATIVE HOUSING
CDS

College-owned, -operated, or -affiliated housing in which students share room and board expenses and participate in household chores to reduce living expenses.

COUNSELING SERVICE
IPEDS/ CDS

Activities designed to assist students in making plans and decisions related to their education, career, or personal development.

CREDIT
IPEDS/ CDS

Recognition of attendance or performance in an instructional activity (course or program) that can be applied by a recipient toward the requirements for a degree, diploma, certificate, or other formal award.

CREDIT COURSE
IPEDS/ CDS

A course that, if successfully completed, can be applied toward the number of courses required for achieving a degree, diploma, certificate, or other formal award.

CREDIT FOR LIFE EXPERIENCES
IPEDS

Credit earned by students for what they have learned through independent study, noncredit adult courses, work experience, portfolio demonstration, previous licensure or certification, or completion of other learning opportunities (military, government, or professional). Credit may also be awarded through a credit by examination program.

CREDIT HOUR
IPEDS/ CDS

A unit of measure representing the equivalent of an hour (50 minutes) of instruction per week over the entire term. It is applied toward the total number of credit hours needed for completing the requirements of a degree, diploma, certificate, or other formal award.

CREDIT HOUR ACTIVITY
IPEDS

The provision of coursework to students which can be measured in terms of credit hours.

CROSS-REGISTRATION
CDS

A system whereby students enrolled at one institution may take courses at another institution without having to apply to the second institution.

CURRENT ASSETS
IPEDS

Assets that are reasonably expected to be realized in cash or sold or consumed during the next normal operating cycle (normally one year) of the institution. Liquidity or nearness to cash is not the basis for classifying assets as current or non-current; thus cash or investments intended for liquidation of liabilities due beyond the one-year period would not be current assets.

CURRENT LIABILITIES
IPEDS

Liabilities whose liquidation is reasonably expected to require the use of resources classified as current assets or the creation of other current liabilities within the next year. May include accounts payable, accrued salaries and wages, deferred revenues, and long term debt current portion, among others.

CURRENT REPLACEMENT VALUE
IPEDS

The estimated current cost to replace all buildings owned by the institution. It represents recent appraisal value or what is currently carried as insurance replacement value, but does not include the replacement values of those buildings which are a part of endowment or other capital fund investments in real estate. This figure is not a book value figure.